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Joyner Homes

Purchasing Assistant (Residential Construction)

Location: Greenfield, IN (On-site)

Help Keep Every Build Moving with Accuracy and Follow-Through

Joyner Homes is a local, growing homebuilder based in Greenfield, Indiana. Building Smart, Well-Designed, Character-Rich Homes throughout Central Indiana is our passion! Behind every successful project is a strong operational team that keeps sourcing, pricing, purchasing, estimating, and documenting in an organized manner. This role is ideal for someone who enjoys detail-heavy work, thrives in a fast-moving construction environment, and wants to support a builder known for quality and smart design.

Joyner Homes is seeking a Purchasing Assistant to support purchasing and estimating functions for residential construction projects. This person will work closely with the purchasing team on sourcing, competitive quoting, pricing updates, scopes of work, takeoffs, site cost estimating, purchase orders, change orders, and cost catalog maintenance. The ideal candidate is highly detail-oriented, quick to learn software, and comfortable handling a mix of administrative and construction-related coordination work.

Key Responsibilities

Assist with sourcing and competitive quoting
Support annual pricing updates for utilities and recurring cost categories
Help prepare and maintain scopes of work
Coordinate Design Studio display orders
Assist with site cost estimating and takeoffs
Review plot plans and support site-related pricing coordination
Prepare variable purchase orders
Help process construction-related change orders
Track warehouse stock inventory and support stock ordering
Maintain cost catalogs and design pricing sheets
Learn and use Excel and other internal software tools
Support additional purchasing and estimating tasks as needed

Qualifications

Prior purchasing, estimating, construction administration, or related experience preferred
A residential construction background is a plus
Estimating or takeoff experience is a plus
Strong attention to detail and accuracy
Able to learn new software and systems quickly
Comfortable working in Excel and other digital tools
Organized, dependable, and able to manage multiple tasks
Strong communication and follow-through
Team-player mindset with willingness to learn and grow

Pay and Benefits

Full-time, W-2 employment
Pay: $28 to $35 per hour, based on experience.
15 days PTO
8 paid holidays
ICHRA Health Insurance Benefit
Simple IRA Retirement Benefit
Tenure-based December bonus

Why Joyner Homes

Joyner Homes is a strong fit for someone who likes being part of a team that values ownership, improvement, and doing things right. This role offers the chance to contribute to the operational side of custom homebuilding in a company where your organization, accuracy, and initiative will directly support better projects and better client experiences.

Joyner Homes is an equal opportunity employer committed to diversity and inclusion. We do not discriminate based on any protected characteristic under federal, state, or local law.

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Purchasing Assistant (Residential Construction) — Joyner Homes — Estimator

\n\n

Position summary

The Purchasing Assistant (Residential Construction) at Joyner Homes functions as an estimator: converting project specifications, drawings and scopes into quantified cost plans that support bidding, pricing and go/no‑go decisions. The role gathers and analyzes data on materials, labour, equipment, subcontractor quotes, overhead and risk factors to produce clear, defensible cost proposals and budgets aligned to scope and schedule.

This role coordinates with design, project management, procurement and sales to validate assumptions, maintain historical cost records and document the basis of estimate and contingencies. The position is forward‑looking and focused on price formation and bid competitiveness rather than project execution or ongoing financial control.

\n\n

Objectives and Key Results (OKRs)

Objective: Deliver accurate, defensible estimates to meet bid and procurement timelines.\n Key Results: 1) Achieve ≥95% on‑time delivery of estimate packages for scheduled bids; 2) Provide full estimate documentation (takeoffs, assumptions, contingencies) for 100% of submitted estimates; 3) Ensure ≥90% of estimates include verified subcontractor or supplier quotes where available.
Objective: Increase estimate accuracy and reduce downstream cost variance.\n Key Results: 1) Reduce estimate‑to‑actual variance for direct costs to ≤6% (materials) and ≤8% (labour) within 12 months; 2) Decrease value of change orders attributable to estimating errors by 30% year over year.
Objective: Improve estimating efficiency and data quality.\n Key Results: 1) Reduce average estimate preparation time by 20% through templates and standardized assemblies; 2) Maintain cost database currency with quarterly updates and achieve 100% coverage for commonly used assemblies; 3) Implement and document standardized takeoff templates for top 80% of product types used by Joyner Homes.
Objective: Support procurement and project teams with actionable information.\n Key Results: 1) Deliver supplier/subcontractor recommendation and lead‑time guidance for 100% of awarded projects; 2) Provide post‑award estimate reconciliation for major cost categories on 100% of awarded jobs within first 30 days of contract start.

\n\n

Key Performance Indicators (KPIs)

On‑time estimate delivery rate (% of estimates delivered by deadline) — target ≥95%.
Estimate accuracy — variance between estimated and actual cost by category (materials, labour, subcontractor) — target ≤6–8% as defined in OKRs.
Bid readiness rate (% of bids with complete estimate package) — target 100%.
Percentage of estimates supported by current supplier/subcontractor quotes — target ≥90%.
Average turnaround time for securing supplier/subcontractor quotes (hours/days) — target ≤72 hours for standard RFQs.
Cost database freshness (average age of price entries) — target quarterly refresh.
Change orders attributable to estimating errors (value and frequency) — trending down month over month; target 30% reduction year over year.
Estimate preparation efficiency (average hours per estimate) — target reduction of 20% within 12 months.

\n\n

Problems solved for internal and external customers

Internal — Project Management: provides an accurate cost baseline that enables project planning, resource allocation and risk management; reduces scope ambiguity that causes schedule and budget overruns.
Internal — Sales/Preconstruction: supplies defensible prices and documented assumptions to support competitive bids and informed go/no‑go decisions.
Internal — Procurement: identifies long‑lead items, supplier lead times and preferred vendors early so procurement can secure materials within budget and schedule.
Internal — Finance/Executive: delivers measurable estimate accuracy and documented contingency rationale to reduce financial exposure and improve forecast reliability.
External — Clients/Homebuyers: provides transparent cost breakdowns and justified budgets that build trust and enable informed changes or scope decisions.
External — Subcontractors/Suppliers: supplies clear scopes and quantified requirements that speed quote responses and reduce scope misinterpretation.

\n\n

Primary responsibilities, scope and handoffs

Prepare quantity takeoffs and detailed cost estimates (materials, labour, equipment, subcontractor scopes, overhead and contingencies) for residential projects at conceptual and detailed phases.
Request, receive and evaluate supplier and subcontractor quotations; document basis of selection and recommended awarding strategy.
Maintain and govern the estimating cost database, standard assemblies, unit rates and templates; implement version control and quarterly review cycles.
Document basis of estimate, assumptions, exclusions and risk register for each estimate package; include recommended contingencies where appropriate.
Coordinate with design, engineering and project management to validate quantities, constructability assumptions and schedule impacts prior to bid submission.
Support procurement and site teams post‑award with reconciliation of estimate to contract and provide input to change order assessments.
Participate in pre‑bid meetings, supplier negotiations (technical support role) and post‑bid bid reviews; escalate pricing anomalies and material lead‑time risks.
Track estimate outcomes (actual cost vs estimate) and produce periodic accuracy reports to inform rate adjustments and continuous improvement.
Differentiate role tasks from adjacent functions: hand off completed cost baselines to project managers and procurement; do not manage project execution nor act as primary purchaser unless agreed in specific operational tasks.

\n\n

Key skills, abilities and knowledge required to perform the job duties

Technical estimating and takeoff proficiency; working knowledge of residential construction methods, assemblies and materials; familiarity with local labour rates and subcontractor market dynamics; strong competency in Excel (advanced formulas, pivot tables), estimating software (e.g., PlanSwift/Bluebeam or equivalent) and cost databases; ability to document and communicate basis of estimate clearly; analytical skills for variance analysis and risk quantification; attention to detail and accuracy; time management to meet tight bid deadlines; effective cross‑functional communication with design, procurement, sales and project teams; basic understanding of contractual terms, change‑order processes and construction scheduling; continuous improvement mindset and willingness to develop supplier networks. Desirable: 2+ years estimating or purchasing experience in residential construction, post‑secondary training in construction management or equivalent, and experience maintaining estimating databases or rate libraries.

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Purchasing Assistant (Residential Construction)

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